The TCTA Board of Directors
TCTA is a Member Association that is run by a Board of Directors. Directors are elected from the Membership to serve a two-year term. The Board of Directors is the elected governing body of the Tehachapi Community Theatre Association.
Board of Directors Descriptions
There shall be five (5) regular members of the Board of Directors: The President, Vice-President, Secretary, Treasurer, and Executive Producer. They shall be elected for a two (2) year term.
No member or officer of the Board of Directors shall receive financial compensation of any kind for his/her services to TCTA’s Board, except for the reimbursement of approved expenses.
On all issues that come before the Board, that are put to a vote of the Board, each member must cast their vote so that there is never a situation where the vote is deadlocked.
There is no hierarchy to the Board and titles merely denote areas of focus. Each member of the Board is an equal member.
The President shall preside at all General Membership and Board Meetings, be responsible for preparing the agenda and shall perform all other duties as are incidental to the office.
The Vice-President shall assume the duties of the President in their absence. The Vice President shall be responsible for keeping the TCTA Policy and Procedure Manual(s) up to date, procuring all Production Scripts from play Publishers, and oversee the payments of all Royalties for season productions. In the event of a vacancy in the office of President, the Vice-President shall assume the Presidency for the un-expired term.
The Secretary shall be responsible for the proper recording of the minutes of all meetings. The secretary shall be responsible for the appropriate retention of all TCTA non-financial records and all correspondence of TCTA.
The Treasurer shall be responsible for the timely and accurate preparation and maintenance of all financial records. The Treasurer shall supervise the preparation of all tax returns or other financial documents. The Treasurer shall be responsible for all funds of TCTA. The treasurer shall turn in a report of the current finances to be recorded at each monthly meeting.
The Executive Producer provides oversight for all productions and acts as a liaison and a reference person for all directors of those productions. They will assist directors with production budgets, assist in the negotiations for leases for all TCTA facilities, and advise both the Board and production directors in all areas of production where needed or requested.
In the event of a resignation from the Board, the Board may choose to fill the vacancy by a Board appointment or a by a majority vote of the TCTA membership. If the vacancy is filled by Board appointment, the members will be notified at the next membership meeting. If the vacancy is to be filled by election from the membership, the election will be announced to the membership, nominations will be taken and voting will take place at the earliest possible time. The member elected to the open position shall take office at the next Board meeting. They will serve only the remainder of the term that they are filling, subject to the staggering of Board of Directors positions, as described in that policy.
TCTA Board of Directors Elections & Voting
Nominations for open Board positions in a given year will be accepted beginning at the July General Membership Meeting. Nomination forms will be provided to members in good standing.
The nomination period will end at midnight on the 14th day (two weeks) from the date of the July General Membership Meeting. This timing allows the Election Committee to prepare the voting ballots.
All respective nominees will be contacted by the Election Committee to see if they wish to serve per existing Policy and Procedures.
Voting will commence at the beginning of the August General Membership Meeting. At this time, additional nominations will not be taken from the floor. Ballot forms will be provided to members in good standing.
The voting period will end at midnight on the 14th day (two weeks) from the date of the August General Membership Meeting. This allows the Election Committee time for counting ballots submitted by the membership.
The Voting Committee will convene, verify and tally all online and paper ballots. At that time the committee will share results with all nominees and the current Board of Directors.
Those elected shall take office at the September Board Meeting and be formally introduced to the membership at the next General Membership Meeting.
All paid members shall be entitled to one single vote for each of the open Board positions in a given year. Votes may not be used cumulatively.
Staggered Terms Policy
Elections for the office of Vice-President, Secretary and Executive Producer shall be in even numbered years.
Elections for the office of President and Treasurer shall be in odd numbered years.
A Board member shall be elected for a two-year term of office and will end two years thereafter utilizing the same staggered terms as below.
The following directorship terms expire in even-numbered years: Vice-President, Secretary and Executive Producer.
The following directorship terms expire in odd-numbered years: President and Treasure.